How to solve the most common problems caused by poor time management
We’ve all been stuck in the traffic, or our alarm didn’t go off for some reason. We’re human and accidents happen, but being constantly late is something different. It’s disrespectful to others and their time.
As Anna Musson, the etiquette expert, told The Huffington Post Australia, “There are a multitude of reasons as to why [someone is late], but the overriding reason is it suggests deep down you think your time is more valuable than others.”
Just as being late, if it happens rarely and for a good reason, it can be filed under “things happen”. On the other hand, frequently missing deadlines will seriously impair your professional reputation.
It’s important to be able to rely on the people you work with and trust them that they’ll do their part, so you can do yours. If people can’t rely on you, they won’t want to work with you.
If you happen to miss deadlines often, you should try to figure out why – the most common reasons are procrastination, being unable to organize your time effectively, or because you should delegate and outsource more.
Whichever one it is, it’s both stressful and negatively affects the quality of your work. Plan out your day in advance to make sure you have enough time and energy for everything.
Burnout shows itself in a variety of symptoms: from physical (shortness of breath, dizziness, weakened immune system, among others) to emotional and behavioral (mental exhaustion, loss of motivation, feeling helpless and trapped, etc).
Starting your day late
Your efforts to complete your daily tasks will fall flat if you don’t start your day early or at least on time. The most influential leaders share one thing in common: They get up early. Starting your day late almost guarantees you’ll feel rushed throughout the day. “Early” is different for everyone, so take a look at your daily schedule and figure out when your day should begin and end.
Our productivity level not only changes from day to day, but it also varies from person to person. While some people are at the peak of their productivity the moment they wake up, others tend to show their maximum potential once the sun sets. The easiest way to balance your time is to find out what your peak time is and allocate that time for doing top-priority work instead of spreading it on completing some less important, repetitive tasks.
Being Bad at Estimating Time
Sometimes, it’s possible for a person to know exactly what they need to do and when it needs to be done, but they have a poor sense of how much time it will take to complete each task. When you underestimate the amount of time needed to finish a project, you’re left in the position of rushing to complete it by the deadline, which can lead to sloppy or inaccurate work. To get better at estimating the time needed to finish your work, it’s important to first understand how you spend your time. Spend a week clocking the amount of time you spend on each task from your to-do list and write it down. You’ll soon get a clearer idea of how much time you need to complete common tasks and you can plan ahead more effectively.
When you manage your time poorly, you may find there’s never enough time in the day to complete everything you need to get done. As a result, you rush to finish projects before their due, which can lead you to make mistakes or produce work that is low quality.